Create your event, share a link or QR code – helpers sign themselves up. No app, no helper accounts.
A sheet on the notice board, a spreadsheet making the rounds, three group chats at once: in the end two people run the cake stall while nobody minds the grill. With FestCrew you see the staffing of every shift in real time – and your helpers instantly see where they are needed most.
Areas, shifts and contribution lists in a few steps – under 10 minutes with ready-made templates.
Post the link in your club chat, put the QR code on the notice board or hand out the ready-made PDF flyer – reach your helpers where they already are.
No account, no app: a name and email address is all it takes. Every helper gets a confirmation with a calendar entry and can change or cancel their sign-ups later.
School fair, fire brigade festival, tournament or bazaar – start from a template with areas, shifts and lists and adapt it.
Classic PTA fall festival from noon to 4 pm with game booths, concessions, a cake walk and a ticket table, each in two shifts. Setup in the morning, cleanup right after. Includes a sign-up for 30 cake walk treats.
View preview →Youth sports concession stand for a two-day tournament, 8 am to 6 pm both days: grill and window/register in three shifts per day, plus setup and restocking each morning and cleanup each evening. Includes a sign-up for donated water and sports drinks.
View preview →Saturday pancake breakfast fundraiser from 7 to 11 am – for a church, fire department or service club. Griddle cooks and serving line in two shifts, dish crew slightly later, tickets at the door and an early setup crew.
View preview →Trunk or treat in the parking lot from 5 to 7:30 pm: parking and traffic helpers in two shifts, a check-in and candy table, setup and cleanup crews. Families sign up to host a decorated trunk, and a candy list collects 40 bags of donations.
View preview →Organize your event into areas like grill, checkout or setup and create shifts with a fixed number of helpers – overbooking is impossible.
Cakes, salads, gazebos: collect contributions through freely defined lists. If you like, helpers can offer their own items too.
Every event comes with a link, a QR code and a ready-made PDF flyer – perfect for notice boards and parent letters.
After signing up, helpers automatically receive a confirmation email with a calendar entry and reminder – for Apple, Google and Outlook.
Optional backup slots catch sign-ups when a shift is full – and nobody ends up in two overlapping shifts by accident.
Staffing levels and gaps at a glance, plus Excel export and printable PDF shift plans – per area if you like.
Contact persons see the staffing of their area and add helpers directly – no account needed.
Next year's event starts as a copy of this year's. And the entire interface including emails is available in German and English.
Kids' carnival, day trip or course: let people sign up as participants instead of helpers – with your own details fields, selectable time slots and a participant limit.
Sports day, club anniversary, tournament: departments take over entire stands while contact persons keep an eye on their area.
Summer fair, bazaar, project day: a QR code in the parent letter is enough – parents sign up from their phone in two minutes.
Village fair, open day, holiday program: many helpers from different groups, coordinated through a single list – and for the holiday program, participants sign up right alongside.
All data is stored exclusively on European servers – no transfers to third countries.
Data processing agreement (Art. 28 GDPR) as a PDF – automatically with every publication.
Helper and participant data is deleted automatically after your event – you set the retention period.
Only technically necessary cookies, no tracking, no app install, no forced accounts for helpers.
No subscription, no hidden fees. Perfect for organizations with one or two events a year.
One mini event and one small or large event are free for every account – no payment details.
For a single stand or a cake list: one area with a few shifts, one list, one day.
For the typical club, daycare or school event – with everything that goes with it.
For big events with many shifts, several organizers and per-group reporting.
All prices are final prices incl. any applicable VAT/sales tax; payment processing and invoicing are handled by Stripe.
Want to try it first? Put your event online as a trial for 48 hours – your free event stays yours.
No. Helpers open the link, pick their shifts and enter their name and email – done. Through a personal link they can view, change or cancel their sign-ups later on.
One mini event and one small or large event are free. After that you pay once per event ($1 mini, $6 small, $24 large) – no subscription, no recurring cost.
Helper data is used only for your event, stored in the EU and deleted automatically afterwards. You get the data processing agreement as a PDF every time you publish.
Yes. FestCrew is built for smartphones – helpers sign up right from their phone, no app install required. Organizing works entirely in the browser too.
Yes. One mini event and one small or large event are free, and you can put any event online as a trial for 48 hours.
Yes. You can invite additional organizers by email. On top of that, contact persons per area can help out entirely without an account.
Yes. With participant lists, people register for a kids' carnival, a trip or a course – no account needed, via their own link. You decide on details, dates and the number of participants.