Example templates

Classic PTA fall festival from noon to 4 pm with game booths, concessions, a cake walk and a ticket table, each in two shifts. Setup in the morning, cleanup right after. Includes a sign-up for 30 cake walk treats.

1 days · 6 areas · 10 shifts · 1 lists

Youth sports concession stand for a two-day tournament, 8 am to 6 pm both days: grill and window/register in three shifts per day, plus setup and restocking each morning and cleanup each evening. Includes a sign-up for donated water and sports drinks.

2 days · 4 areas · 16 shifts · 1 lists

Saturday pancake breakfast fundraiser from 7 to 11 am – for a church, fire department or service club. Griddle cooks and serving line in two shifts, dish crew slightly later, tickets at the door and an early setup crew.

1 days · 5 areas · 8 shifts · 0 lists

Trunk or treat in the parking lot from 5 to 7:30 pm: parking and traffic helpers in two shifts, a check-in and candy table, setup and cleanup crews. Families sign up to host a decorated trunk, and a candy list collects 40 bags of donations.

1 days · 3 areas · 5 shifts · 2 lists

School book fair Monday through Friday with cashiers and floor helpers in a morning and an afternoon shift each day, a family night on Thursday, setup the afternoon before and pack-up on Friday.

6 days · 5 areas · 23 shifts · 0 lists

End-of-year field day from 9 am to 2 pm: station leaders and a water and snack table in two shifts, setup crew before and cleanup after. Includes a sign-up for 30 boxes of freezer pops and water.

1 days · 4 areas · 6 shifts · 1 lists

Holiday craft bazaar from 9 am to 3 pm with vendor tables: setup and vendor check-in in the early morning, bake table and admission/raffle in two shifts, cleanup after. Vendors register for a table; a list collects 25 baked goods.

1 days · 5 areas · 7 shifts · 2 lists

Community 5K with an 8 am start: packet pickup the evening before, registration and bib table, course marshals, a water station and the finish line crew on race day, plus setup and teardown. Runners register through a participant list.

2 days · 6 areas · 7 shifts · 1 lists

Opening day of the youth baseball season: field prep early, parade line-up, concessions in two shifts, a raffle and merchandise table, cleanup after the last game.

1 days · 5 areas · 6 shifts · 0 lists

Lenten Friday fish fry from 4 to 8 pm: fryers, serving line and drive-thru pickup in two shifts, dish crew slightly later, setup in the afternoon. Includes a sign-up for 20 desserts.

1 days · 5 areas · 9 shifts · 1 lists

Five mornings of VBS from 9 am to noon: check-in, crafts, games and snack stations plus crew leaders each day, decorating the afternoon before. A list collects snack supplies for the week.

6 days · 6 areas · 26 shifts · 1 lists

Spaghetti dinner from 4:30 to 7:30 pm for a booster club or team: kitchen from early afternoon, servers in two seatings, dish crew, tickets and raffle at the door, setup and cleanup. Includes a sign-up for 20 desserts.

1 days · 5 areas · 8 shifts · 1 lists

Chili cook-off from noon to 3 pm: setup crew, tasting kits and judging table, drinks and cornbread table in two shifts, cleanup after. Cooks register their chili entry; a list collects toppings and cornbread.

1 days · 4 areas · 5 shifts · 2 lists

Two-day rummage sale (Friday 8 am to 4 pm, Saturday bag sale until 1 pm) with donation intake and pricing the day before, cashiers, floor helpers and loading help during the sale, cleanup and donation pickup on Saturday afternoon.

3 days · 5 areas · 11 shifts · 0 lists

Neighborhood block party from 4 to 9 pm: setup crew, grill and kids' games in two shifts, a drinks and ice table, cleanup after. A potluck list collects 30 sides and desserts.

1 days · 5 areas · 8 shifts · 1 lists

Bake sale table at school from drop-off to afternoon pickup in three shifts. Families sign up for 25 baked goods on the list.

1 days · 1 areas · 3 shifts · 1 lists

Holiday or end-of-year classroom party: a handful of parent helpers for the afternoon and a list for snacks, drinks and party supplies.

1 days · 1 areas · 1 shifts · 1 lists

Team car wash from 9 am to 3 pm in three shifts, plus a list for towels, buckets and soap.

1 days · 1 areas · 3 shifts · 1 lists

Breakfast for the staff during Teacher Appreciation Week: helpers set up and serve in two shifts, families bring 15 breakfast dishes.

1 days · 1 areas · 2 shifts · 1 lists

Scout pack pinewood derby: track setup, check-in and race crew in three shifts. Racers register with their name and den.

1 days · 1 areas · 3 shifts · 1 lists

Movie on the lawn at dusk: one crew for setup, concessions and pack-up in three shifts, plus a list for popcorn and drinks.

1 days · 1 areas · 3 shifts · 1 lists

Saturday morning cleanup of the park or neighborhood: one crew, one shift, and a list for gloves, bags and tools.

1 days · 1 areas · 1 shifts · 1 lists

Fellowship potluck after the service: kitchen and cleanup helpers in two shifts, and a list where everyone signs up for a dish.

1 days · 1 areas · 2 shifts · 1 lists

Snack bar for a home game day in three shifts, plus a list for donated drinks and snacks to sell.

1 days · 1 areas · 3 shifts · 1 lists

Sort and pack holiday food baskets for local families: one crew in two shifts, and a list for 40 donations of canned goods and staples.

1 days · 1 areas · 2 shifts · 1 lists